Expert Accountants for Passenger Transport Businesses

Whether you run a taxi fleet, coach company, or private hire firm, managing the financial side of a transport business can be complex. At Co-gency Chartered Accountants, we help passenger transport operators across Salford, Swinton, and Greater Manchester simplify payroll, stay compliant with HMRC, and plan for sustainable growth.

  • Payroll for Drivers – PAYE, pensions & timesheet management
  • Vehicle Financing & Capital Allowances
  • Sector-Specific Tax Compliance
  • Fixed-Fee Pricing – No Hidden Costs
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    Why Transport Companies Need Specialist Accountants

    Running a passenger transport business isn’t just about keeping vehicles on the road. You’re managing large payrolls, fuel costs, vehicle finance, licenses, and compliance paperwork—all while trying to stay profitable in a regulated industry. 

    That’s where we step in. 

    Our team understands the unique pressures of transport businesses operating in and around Greater Manchester. We help you:

    • Track and manage fluctuating operating costs
    • Claim tax relief on vehicle investments
    • Stay on top of driver PAYE and National Insurance
    • Navigate changing HMRC rules and VAT obligations

    Transportation Sector

    Cogency has a strong reputation for advising clients in the transportation sector, including bus, coach, and logistics operators. We understand the regulatory complexities and financial pressures unique to this industry and tailor our advice accordingly.

    Whether you’re managing a single depot or a national operation, we can support your financial compliance, strategic planning, and operational growth.

    How We Help Transportation Businesses

    • Statutory Accounting and Tax Compliance
      Ensure your business meets HMRC and Companies House requirements while optimising for tax efficiency.

    • Management Reporting and Budgeting
      We provide monthly or quarterly reporting to give you real-time insights and decision-making support.

    • Payroll and Auto-Enrolment
      Our team manages payroll processes accurately and on time, keeping you compliant with employment law.

    • Strategic Business Advice
      We offer tailored advice to support growth, acquisition, and succession planning.

    • Tender Bid Support
      We help transport businesses prepare and structure financially sound bids for public and private tenders, increasing your chances of securing long-term contracts.

    • Vehicle Finance Advisory
      Whether you’re expanding your fleet or replacing vehicles, we assist in evaluating and securing appropriate vehicle financing, including liaison with lenders.

    • Cash Flow Management
      Transportation businesses often face delayed payments and high overheads. We support cash flow forecasting and management strategies to help you stay liquid and avoid disruption.

    • VAT, CIS, and IR35 Compliance
      Get clear guidance on complex regulations affecting transport and logistics operations.

    • Business Restructuring
      When needed, we guide clients through restructuring options to improve profitability and streamline operations.

    How Co-gency Supports the Passenger Transport Sector

    Driver Payroll & Pension Management

    ✔ Weekly/monthly PAYE processing

    ✔ Auto-enrolment and pension compliance

    Vehicle Tax Strategy & Financing Support

    ✔ Capital allowance claims (e.g., for minibuses, EVs)

    ✔ Advice on asset leasing vs. purchasing

    ✔ Help with transport grants and funding applications

    Bookkeeping & HMRC Compliance

    ✔ Real-time bookkeeping with cloud software

    ✔ VAT submissions & Making Tax Digital

    ✔ Year-end accounts and tax returns

    Business Growth Support

    ✔ Budgeting & forecasting

    ✔ Cash flow planning during seasonal fluctuations

    ✔ Business structure advice (Ltd vs. sole trader, etc.)

    "Thinking About Taxes?" – Let Co-gency Handle Them

    Tax deadlines and HMRC investigations don’t have to be stressful. Our proactive approach ensures:

    Maximised deductions (claiming every allowable expense)

    Year-round support (not just at year-end)

    Why Choose Co-gency?

    • Chartered Accountants
    • Sector-Specific Experience
    • Transparent Fixed Fees
    • Based Locally in Salford, Swinton & Greater Manchester
    • Cloud-Based & MTD-Ready

    What Our Clients Say About Us

    Frequently Asked Questions

    Do transport businesses need a specialist accountant?

    Yes. From handling driver payrolls to claiming tax relief on vehicles, general accountants often miss key savings and compliance areas unique to the industry.

    What accounting software is best for passenger transport?

    We recommend Xero or QuickBooks, both of which integrate well with mileage tracking apps and payroll tools.

    Can I claim tax back on fleet vehicles?

    Yes. Many passenger transport businesses are eligible for capital allowances on their vehicles. We’ll help you structure purchases to maximise claims.

    How much does your service cost?

    We offer tailored fixed-fee packages based on your company’s size and service needs. Book a free call to get an estimate.